Once your website has completed its intended purpose, you should archive it. Archiving a website includes creating a backup, deleting it from the server, updating links to your old website, and doing other basic cleanup to remove your website's presence. Follow the guidelines below to ensure you cleanly archive your site.
Create a Backup of the Website
Always create a backup of your website before you take it down. If your website is in OpenText, you can contact EES and ask them to create a backup CD. If your website is hosted elsewhere, ask your website's developer to create either a backup CD or an electronic backup.
Decide Whether You Will Need Redirects or Bookmarks
When a site is removed from the server, users will no longer be able to access it. By default, they'll get a "page not found" error when they visit the old URL. If you want your users to be redirected to other content, you can set up a temporary, 6- or 12-month redirect or bookmark.
For more information, see the Redirects and Bookmarks page.
Remove EERE Links to the Archived Website
You can use the EERE search engine to find pages that link to your content.
- First, check for links on other websites that you manage and fix them.
- Next, do a search across the entire EERE website. Contact their Web Coordinators or lead contractors and ask them to update their links.
To learn how to use the EERE search engine to find links to specific pages, please contact the EERE Search Specialist.
Search for External Links to the Archived Website
This step is optional. You can use Google Analytics to see if your website is getting a lot of traffic from external websites. You can contact these external websites and ask them to update their links. To learn how to use Google Analytics to identify who's linking to you, please contact the Web Template Coordinator.
Archive Your Website
When you're done with the above steps, tell your developer to remove your website from the server. If you are using redirects or bookmarks, these should be turned on at the same time.
Remove Your Website From Search, Statistics, and News
Once your site has been taken down, you should get your website removed from the EERE search engine and close down your old profiles.
- Contact the EERE Search Specialist and ask her to remove the old website from the EERE search engine.
- If your archived website had a statistics profile, contact the EERE Web Template Coordinator and ask to archive it.
- If your archived website had a profile in the news and events database, contact the EERE Web Template Coordinator and ask to archive it.
If you need historical backups of your statistics, news, events, or financial opportunities, tell the EERE Web Template Coordinator.