Resources and Guidance for Implementing Energy Savings Performance Contracts

The following contract tools and guidance documents are designed to help Federal agencies implement energy savings performance contracts (ESPCs). These resources are organized into eleven topic areas covering the process of developing, awarding, and administering ESPC task orders, including critical and required contract documents and best practices.

Some of the following documents are available as Adobe PDFs. Download Adobe Reader.

1. Indefinite Delivery, Indefinite Quantity Energy Savings Performance Contracts

Provides an introduction to Indefinite Delivery, Indefinite Quantity (IDIQ) ESPCs:

1.1: ESPC IDIQ Contract (Awarded December 2008) (PDF 1 MB)
1.2: IDIQ ESPC FAQ (PDF 120 KB)

2. Overviews and Processes

Outlines processes and considerations to help Federal agencies begin Department of Energy (DOE) ESPC planning:

2.1: ESPC Process Flowcharts (PDF 56 KB)
2.2: ESPC Task Order Guidelines (coming soon)
2.3: Practical Guide to Savings and Payments in ESPC Task Orders (PDF 292 KB)
2.4: Risk, Responsibility, and Performance Matrix (IDIQ Attachment J-7) (MS Word 36 KB)
2.5: Fine Tuning for Best-Value ESPC Deals Using the Responsibility Matrix (PDF 96 KB)
2.6: Introduction to Measurement and Verification (M&V) for FEMP ESPC Projects (PDF 176 KB)
2.7: M&V Planning Tool (PDF 48 KB)

3. FEMP Assistance and Project Facilitation

Includes FEMP-provided templates and sample statements of work for engaging a FEMP Project Facilitator:

3.1: FEMP Services Interagency Agreement Templates (MS Word 80 KB)
3.2: Typical Statement of Work (for ESPC Project (Excel 27 KB)
3.3: FEMP Support to Preliminary Assessment for ESPC Project (Excel 22 KB)
3.4: Optional Services for ESPC Project (Excel 24 KB)

4. Energy Service Company Selection, Project Kickoff, Preliminary Assessment

Guides Federal agencies through selecting an energy service company (ESCO), project kickoff and preliminary assessment activities:

4.1: Procedures for ESCO Selection (coming soon)
4.2: Preliminary Assessment Kickoff Agenda (PDF 56 KB)
4.3: Discussion of Key Items (with ESCO) (PDF 24 KB)
4.4: Preliminary Assessment Review Guidance (PDF 32 KB)
4.5: Notice of Intent to Award (MS Word 28 KB)

5. Final Proposal and Award

Includes guidance documents and resources surrounding the final ESPC proposal and awarding contracts to selected ESCOs:

5.1: Task Order Request for Proposal (RFP) Prescriptive Template for DOE ESPCs (MS Word 200 KB)
5.2: Investment-Grade Audit Kickoff Meeting Agenda (MS Word 44 KB)
5.3: Task Order Financial Schedules (IDIQ Attachment J-6) (MS Word 72 KB)
5.4: Descriptions of Task Order Schedules and Placement of Pricing Information (IDIQ Attachment J-5) (PDF 44 KB)
5.5: Determining Price Reasonableness in Federal ESPCs (PDF 372 KB)
5.6: Task Order Price Evaluation Worksheet (MS Word 52 KB)
5.7: Investor's Deal Summary (IDIQ Attachment J-11) (MS Word 40 KB)
5.8: Standard Financing Offer (IDIQ Attachment J-12) (MS Word 32 KB)
5.9: Pre-Award Deliverables Sample (First Part of Sample Deliverables for Task Orders, IDIQ Attachment. J-4) (MS Word 32 KB)
5.10: Face Page Template (MS Word 36 KB)

6. Measurement and Verification Plan

Features guidance documents and samples to help Federal agencies create M&V plans:

6.1: Example M&V Plan for an ESPC Project (PDF 284 KB)
6.2: M&V Plan and Savings Calculations Methods Outline (IDIQ Attachment J-8) (MS Word 48 KB)
6.3: Reviewing M&V Plans for Federal ESPC Projects (PDF 188 KB)

7. Implementation, Construction, Project Acceptance

Provides guidance on navigating the implementation stage of ESPC projects:

7.1: Post-Award Meeting Agenda Items (MS Word 32 KB)
7.2: Commissioning Guidance for DOE ESPCs (PDF 100 KB)
7.3: Post-Award Deliverables Sample (Second Part of Sample Deliverables for Task Orders, IDIQ Attachment. J-4) (MS Word 36 KB)
7.4: Guidelines, Checklist, and Contract Clauses for Government Acceptance of DOE ESPC Projects (MS Word 71 KB)

8. Post-Installation and Annual Measurement and Verification Performance Reports

Details requirements and guidance for producing and reviewing post-installation and annual M&V reports:

8.1: Post-Installation Report Outline (IDIQ Attachment J-9) (MS Word 60 KB)
8.2: Annual Report Outline (IDIQ Attachment J-10) (MS Word 52 KB)
8.3: Guide to Government Witnessing and Review of Post-Installation and Annual M&V Activities (PDF 148 KB)
8.4: Reviewing Post-Installation and Annual Reports for Federal ESPC Projects (MS Word 357 KB)

9. Performance Period Administration

Includes guidance to help Federal agencies sustain effective administration of the contract throughout its term and ensure that guaranteed savings are delivered:

9.1: Working Group in Progress (coming soon)
See also: 8. Post-Installation and Annual M&V Reports: 8.1, 8.2, 8.3, 8.4

10. Measurement and Verification

Details the execution of M&V activities to determine performance and cost savings across DOE ESPCs:

10.1: Guidelines to FEMP M&V Option A (PDF 12 KB)
10.2: FEMP M&V Guidelines Version 3.0 (PDF 2.5 MB)
10.3: International Performance Measurement and Verification Protocol (IPMVP)
10.4: How to Determine and Verify Operations and Maintenance (O&M) Savings in Federal ESPCs (PDF 116 KB)
See Also: 2. Overviews and Process: 2.6 and 2.7
6. M&V Plan: 6.1, 6.2, and 6.3
8. Post-Installation and Annual M&V Performance Reports: 8.1, 8.2

11. Operations and Maintenance, Continuous Commissioning, and Retro-Commissioning

Covers ongoing O&M and commissioning activities through the life of the completed ESPC project:

11.1: FEMP Continuous Commissioning Guidebook
11.2: Including Retro-Commissioning in Federal ESPCs (PDF 44 KB)
11.3: Example Retro-Commissioning Statement of Work to Include Services as Part of an ESPC Detailed Energy Survey (PDF 76 KB)
11.4: Planning and Reporting for O&M in Federal ESPCs (PDF 112 KB)
11.5: FEMP O&M Best Practices Guide (PDF 2.2 MB)