Resources and Guidance for Implementing Energy Savings Performance Contracts

The following contract tools and guidance documents are designed to help Federal agencies implement energy savings performance contracts (ESPCs). These resources are organized into 10 topic areas covering the process of developing, awarding, and administering ESPC task orders, including critical and required contract documents and best practices.

Software resources are also available after the 10 topic areas.

1. Indefinite Delivery, Indefinite Quantity Energy Savings Performance Contracts

Provides an introduction to Indefinite Delivery, Indefinite Quantity (IDIQ) ESPCs:

1.1: ESPC IDIQ Contract (Modified January 2013)
1.2: ESPC IDIQ Contract Modifications (Modifications below are those under the current ESPC IDIQ contract that are applicable to all ESCOs. ESCO specific modifications (i.e. Novations, name changes, etc.) are not included below. As well, note that effective dates of modifications may vary slightly.

1.2.1: Modification 001
1.2.2: Modification 002
1.2.3: Modification 003
1.2.4: Modification 004
1.2.5: Modification 005
1.2.6: Modification 006

1.3: IDIQ ESPC FAQ

2. Overviews and Processes

Outlines processes and considerations to help Federal agencies begin Department of Energy (DOE) ESPC planning:

2.1: Practical Guide to Savings and Payments in ESPC Task Orders
2.2: Risk, Responsibility, and Performance Matrix (IDIQ Attachment J-7)
2.3: Fine Tuning for Best-Value ESPC Deals Using the Responsibility Matrix
2.4: Introduction to Measurement and Verification (M&V) for FEMP ESPC Projects
2.5: M&V Planning Tool

3. FEMP Assistance and Project Facilitation

Includes FEMP-provided templates and sample statements of work for engaging a FEMP Project Facilitator:

3.1: FEMP Services Interagency Agreement Templates
3.2: Typical Statement of Work (for ESPC Project)
3.3: FEMP Support to Preliminary Assessment for ESPC Project
3.4: Optional Services for ESPC Project

4. Energy Service Company Selection, Project Kickoff, Preliminary Assessment

Guides Federal agencies through selecting an energy service company (ESCO), project kickoff and preliminary assessment activities. The templates were last updated April 6, 2011. Future revisions may occur. Check back to ensure you are using the latest version rather than saving them to your local drive.

4.0: Overview of the ESCO Selection Process and FEMP ESPC Templates
4.1: Acquisition Plan Strategy and Guidance
4.2: FEMP Suggested ESPC Milestone Plan
4.3: Preparation of the Notice of Opportunity
4.4: ESCO Expression of Interest
4.5: ESCO Expression of Interest Evaluation Worksheet
4.6: Letter to Unsuccessful Company
4.7: Letter to Successful Company
4.8: Form for Case Studies and References
4.9: Oral Presentation Guidance
4.10: Preliminary Assessment Template
4.11: Preliminary Assessment Review for Federal ESPCs

5. Final Proposal and Award

Includes guidance documents and resources surrounding the final ESPC proposal and awarding contracts to selected ESCOs:

5.1: Task Order Request for Proposal (RFP) Prescriptive Template for DOE ESPCs
5.2: ESPC Energy Conservation Measure Benchmarking Costs Support
5.3: Investment-Grade Audit Kickoff Meeting Agenda
5.4: Task Order Financial Schedules (IDIQ Attachment J-6)
5.5: Descriptions of Task Order Schedules and Placement of Pricing Information (IDIQ Attachment J-5)
5.6: Determining Price Reasonableness in Federal ESPCs
5.7: Task Order Price Evaluation Worksheet
5.8: Investor's Deal Summary (IDIQ Attachment J-11)
5.9: Standard Financing Offer (IDIQ Attachment J-12)
5.10: Pre-Award Deliverables Sample (First Part of Sample Deliverables for Task Orders, IDIQ Attachment. J-4)
5.11: Face Page Template
5.12: Planning for Life of Contract

6. Measurement and Verification Plan

Features guidance documents and samples to help Federal agencies create M&V plans:

6.1: Example M&V Plan for an ESPC Project
6.2: M&V Plan and Savings Calculations Methods Outline (IDIQ Attachment J-8)
6.3: Reviewing M&V Plans for Federal ESPC Projects

7. Implementation, Construction, Project Acceptance

Provides guidance on navigating the implementation stage of ESPC projects:

7.1: Post-Award Meeting Agenda Items
7.2: Commissioning Guidance for DOE ESPCs
7.3: Post-Award Deliverables Sample (Second Part of Sample Deliverables for Task Orders, IDIQ Attachment. J-4)
7.4: Guidelines, Checklist, and Contract Clauses for Government Acceptance of DOE ESPC Projects

8. Post-Installation and Annual Measurement and Verification Performance Reports

Details requirements and guidance for producing and reviewing post-installation and annual M&V reports; Includes guidance to help Federal agencies sustain effective administration of the contract throughout its term and ensure that guaranteed savings are delivered:

8.1: Post-Installation Report Outline (IDIQ Attachment J-9)
8.2: Annual Report Outline (IDIQ Attachment J-10)
8.3: Guide to Government Witnessing and Review of Post-Installation and Annual M&V Activities
8.4: Reviewing Post-Installation and Annual Reports for Federal ESPC Projects
8.5: DOE ESPC Life of Contract Plan Template

9. Measurement and Verification

Details the execution of M&V activities to determine performance and cost savings across DOE ESPCs:

9.1: FEMP M&V Guidelines Version 3.0
9.2: International Performance Measurement and Verification Protocol (IPMVP)
9.3: How to Determine and Verify Operations and Maintenance (O&M) Savings in Federal ESPCs
See Also: 2. Overviews and Process: 2.5 and 2.6
6. M&V Plan: 6.1, 6.2, and 6.3
8. Post-Installation and Annual M&V Performance Reports: 8.1, 8.2

10. Operations and Maintenance, Continuous Commissioning, and Retro-Commissioning

Covers ongoing O&M and commissioning activities through the life of the completed ESPC project:

10.1: FEMP Continuous Commissioning Guidebook
10.2: Including Retro-Commissioning in Federal ESPCs
10.3: Example Retro-Commissioning Statement of Work to Include Services as Part of an ESPC Detailed Energy Survey
10.4: Planning and Reporting for O&M in Federal ESPCs
10.5: FEMP O&M Best Practices Guide

Software

The following software assists Federal agencies in evaluating ESPC projects:

Building Life-cycle Cost (BLCC): Conducts economic analyses by evaluating the relative cost effectiveness of alternative buildings and building-related systems or components. The program is typically used to evaluate designs that have higher initial costs but lower operating costs of the life of a project.
Energy Escalation Rate Calculator (EERC): Computes an average annual escalation rate for fuel prices from the annual energy price forecasts of the DOE Energy Information Administration. This rate can be used to escalate contract payments in UESCs and ESPCs when the payments are based on projected annual energy cost savings.